Privacy Policy

1. An overview of data protection


General information


The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit our website. The term „personal data“ comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
 
Data recording on our website


Who is the responsible party for the recording of data on this website (i.e. the „controller“)?


The data on this website is processed by the operator of the website, whose contact information is available under section „Information Required by Law“ on this website.


How do we record your data?


We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.


Other data shall be recorded by our IT systems automatically or after you consent to its recording during
your website visit. This data comprises primarily technical information (e.g. web browser, operating system
or time the site was accessed). This information is recorded automatically when you access this website.


What are the purposes we use your data for?


A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyse your user patterns.


What rights do you have as far as your information is concerned?


You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to
revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to
demand that the processing of your data be restricted under certain circumstances. Furthermore, you have
the right to log a complaint with the competent supervising agency.


Please do not hesitate to contact us at any time under the address disclosed in section “Information
Required by Law” on this website if you have questions about this or any other data protection related
issues.


Analysis tools and tools provided by third parties


There is a possibility that your browsing patterns will be statistically analysed when your visit our website. Such analyses are performed primarily with what we refer to as analysis programs.


For detailed information about these analysis programs please consult our Data Protection Declaration below.

2. Hosting and Content Delivery Networks (CDN)

External Hosting

This website is hosted by an external service provider (host). Personal data collected on this website are
stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests,
metadata and communications, contract information, contact information, names, web page access, and
other data generated through a web site.


The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6
para. 1 lit. b GDPR) and in the interest of secure, fast and efficient provision of our online services by a
professional provider (Art. 6 para. 1 lit. f GDPR).


Our host will only process your data to the extent necessary to fulfil its performance obligations and to
follow our instructions with respect to such data.


We are using the following host:


Wix.com
Veteranenstraße 12
10119 Berlin

Execution of a contract data processing agreement

In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.

3. General information and madatory information

Data protection
 

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.


Whenever you use this website, a variety of personal information will be collected. Personal data comprises
data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.


We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.


Information about the responsible party (referred to as the „controller“ in the GDPR)


The data processing controller on this website is:


Octavus Office & Service Berlin GmbH

Leipziger Platz 15

10117 Berlin


Phone: +49 (0)30 2589 4000

E-mail: +49 (0)30 2589 4100


The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain
with us until the purpose for which it was collected no longer applies. If you assert a justified request for
deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally
permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the
latter case, the deletion will take place after these reasons cease to apply.

Information on data transfer to the USA

Our website uses, in particular, tools from companies based in the USA. When these tools are active, your
personal information may be transferred to the US servers of these companies. We must point out that the
USA is not a safe third country within the meaning of EU data protection law. US companies are required to
release personal data to security authorities without you as the data subject being able to take legal action
against this. The possibility cannot therefore be excluded that US authorities (e.g. secret services) may
process, evaluate and permanently store your data on US servers for monitoring purposes. We have no
influence over these processing activities.


Revocation of your consent to the processing of data


A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.


Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)


In the event that data are processed on the basis of Art. 6 Sect. 1 lit. e or f GDPR, you have the right to at any time object to the processing of your personal data based on grounds arising from your unique situation. This also applies to any profiling based on these provisions. To determine the legal basis, on which any processing of data is based, please consult this Data Protection Declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose of the processing is the claiming, exercising or defence of legal entitlements (objection pursuant to Art. 21 Sect. 1 GDPR).


If your personal data is being processed in order to engage in direct advertising, you have the right to at any time object to the processing of your affected personal data for the purposes of such advertising. This also applies to profiling to the extent that it is affiliated with such direct advertising. If you object, your personal data will subsequently no longer be used for direct advertising purposes (objection pursuant to Art. 21 Sect. 2 GDPR).


Right to log a complaint with the competent supervisory agency


In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
 
Right to data portability


You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.


SSL and/or TLS encryption


For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption programme. You can recognise an encrypted connection by checking whether the address line of the browser switches from „http://“ to „https://“ and also by the appearance of the lock icon in the browser line.


If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.


Information about, rectification and eradication of data


Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified, blocked or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section „Information Required by Law.“


Right to demand processing restrictions


You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section „Information Required by Law.“ The right to demand restriction of processing applies in the following cases:

 

  • In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.

  • If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.

  • If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.

  • If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

 

4. Recording of data on our website


Cookies


Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not
cause any damage to your device. They are either stored temporarily for the duration of a session (session
cookies) or they are permanently archived on your device (permanent cookies). Session cookies are
automatically deleted once you terminate your visit. Permanent cookies remain archived on your device
until you actively delete them or they are automatically eradicated by your web browser.


In some cases, it is possible that third-party cookies are stored on your device once you enter our site (thirdparty cookies). These cookies enable you or us to take advantage of certain services offered by the third
party (e.g. cookies for the processing of payment services).


Cookies have a variety of functions. Many cookies are technically essential since certain website functions
would not work in the absence of the cookies (e.g. the shopping cart function or the display of videos). The
purpose of other cookies may be the analysis of user patterns or the display of promotional messages.


Cookies, which are required for the performance of electronic communication transactions (required
cookies) or for the provision of certain functions you want to use (functional cookies, e.g. for the shopping
cart function) or those that are necessary for the optimization of the website (e.g. cookies that provide
measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a
different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to
ensure the technically error free and optimized provision of the operator’s services. If your consent to the
storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the
consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.


You have the option to set up your browser in such a manner that you will be notified any time cookies are
placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.


In the event that third-party cookies are used or if cookies are used for analytical purposes, we will
separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent.


Server log files


The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

 

  • The type and version of browser used

  • The used operating system

  • Referrer URL

  • The hostname of the accessing computer

  • The time of the server inquiry

  • The IP address

This data is not merged with other data sources.


This data is recorded on the basis of Art. 6 Sect. 1 lit. f GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.


Contact form


If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.


The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution
of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is
based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 Para. 1 lit.
f GDPR) or on your agreement (Art. 6 Para. 1 lit. a GDPR) if this has been requested.


The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.


Request by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.


These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment
of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are
processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6
Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.


The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

3.1 Wix

Our website is located on the servers of Wix.com Ltd., Namal 40, 6350671 Tel Aviv, Israel.

 

Wix works with a range of selected service providers whose services and solutions complement, facilitate and improve our services. These include hosting and server co-location services, communication and content delivery networks (CDN), data and cyber security services, billing, payments, domain name registration, fraud detection and prevention, web analytics, e Mail distribution and monitoring, session recording and remote access, performance measurement, data optimization and marketing services, content providers and our legal and financial advisors (collectively, "Third Party Services"). Such third party services may, in whole or in part, be accessed, in whole or in part, by us or otherwise, according to their role and purpose in providing and improving our services and our business, personal information of our visitors, users and / or users of them solely for such purposes May use purposes. Please note that although our services may contain links to other websites or services, we are not responsible for the privacy practices of such websites or service providers. We encourage you to read the privacy statements of all such websites and services that you visit when you leave our services, before you provide your personal information. This Privacy Policy does not apply to such linked websites and services of third parties. Wix is ​​responsible for personal information that it receives under the Privacy Shield and then passes it on to third parties as described in the Privacy Shield Principles. In particular, Wix remains responsible and liable under the Privacy Shield Principles if third parties hired by it to process personal data do so on its behalf in a manner inconsistent with the Principles unless Wix can prove that Wix does not responsible for the damage. We may share the data of our visitors, users and their users with other third parties, including certain service providers, law enforcement agencies and application developers.

 

The data may only be passed on according to this guideline.

Legal enforcement, regulatory requests and duties:

 

To the extent permitted by local privacy laws, Wix may disclose your personal information to others at a governmental request, such as a subpoena, trial, search warrant, court order, or otherwise required under applicable law, or otherwise grant access to third parties if we act in good faith Believe that we have a legal obligation to do so, if necessary without notifying you.

 

Protection of rights and security:

 

Wix may provide your personal information to others if we believe in good faith that this is to protect the rights, property, or personal safety of Wix, our users or users of our users, or a member of the general public, if necessary, without notifying you.

 

Social Media Features and Frames Pages:

 

Our services include certain features and widgets, social media single sign-on features, such as the "Facebook Connect" or "Google Sign-in", the "Like Facebook" button, the "Sharing" button or other interactive mini-programs ("Social Media Features"). These social media features may collect data, such as your IP address or pages you visit on our website, and may set a cookie to ensure that they are fully functional. Social media features are either hosted by a third party or directly by us. Your interactions with such third-party social media features are governed by their policies and not ours. In addition, where appropriate, our services may allow you to share your personal information directly with third parties, such as through page framing techniques, to provide or otherwise obtain content from third parties or other parties, including the appearance and design of our website and Services are preserved ("frames"). Please note that by deciding to share or interact with personal information about such frames, you provide such information to third parties and not to us, so that such interaction and sharing of information is also in accordance with the policies of those third parties and third parties not subject to ours.

Subsidiary and partner companies of Wix:

 

If applicable, we may share your personal information internally within our family of companies for the purposes set out in this Privacy Policy. For example, as part of providing our services to you (and your users' users), we share your personal information with Wix.com, Inc., our US-based subsidiary. Should management change from Wix or any of its affiliates, such as through the merger, acquisition or disposal of substantially all of its assets, your personal information may be disclosed to the parties involved in such event. If we have a good faith belief that such a change in management has a material effect on your personal information held by us, we will notify you via e-mail and / or a highly visible notice on our website, as well as on the alternatives that are available to you regarding your personal information. The transfer of personal information from Wix's affiliates and affiliates in the European Union and Switzerland to a subsidiary of Wix in the United States is in accordance with the EU US and Swiss US Privacy Shield Agreements.

 

For clarification - Wix may also disclose your personal information in circumstances other than those described above, provided that you have either explicitly consented or are required to do so by law. In addition, Wix may not disclose, share, disclose or otherwise use personally identifiable information in its sole discretion and without the need for further consent.

5. Social media


Social media plug-ins with Shariff


We do use plug-ins of social media networks on our website and its pages (e.g. Facebook, Twitter, Google+, Instagram, Pinterest, XING, LinkedIn, Tumblr).


As a rule, you will be able to recognise these plug-ins because of the respective social media logos that appear. To warrant the protection of data on our website, we use these plug-ins only in combination with the so-called „Shariff“ solution. This application prevents the plug-ins that have been integrated into our website from transferring data to the respective provider as soon as you enter our website.


A direct connection to the provider's server shall not be established until you have activated the respective plug-in by clicking on the affiliated button (which indicates your consent). As soon as you activate the plug-in, the respective provider receives the information that you have visited our website with your IP address. If you are simultaneously logged into your respective social media account (e.g. Facebook), the respective provider will be able to allocate your visit to our website to your user account.


The activation of the plug-in constitutes a declaration of consent as defined in Art. 6 Sect. 1 lit. a GDPR. You have the option to revoke this consent at any time, which shall affect all future transactions.

4.1 Our social media appearances

Data processing through social networks

We maintain publicly available profiles in social networks. The individual social networks we use can be found below.
Social networks such as Facebook, Google+ etc. can generally analyse your user behaviour comprehensively if you visit their website or a website with integrated social media content (e.g. like buttons or banner ads). When you visit our social media pages, numerous data protection-relevant processing operations are triggered.

In detail: If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social media portals can create user profiles in which their preferences and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.

Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.

Legal basis

Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1) (a) GDPR).

Responsibility and assertion of rights

If you visit one of our social media sites (e.g., Facebook), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g. Facebook).
Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.

Storage time

The data collected directly from us via the social media presence will be deleted from our systems as soon as the purpose for their storage lapses, you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions – in particular, retention periods – remain unaffected.

We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g. in their privacy policy, see below).

Individual social networks

Facebook

We have a profile on Facebook. The provider is Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. Facebook is certified under the EU-US Privacy Shield.

We have signed an agreement with Facebook on shared responsibility for the processing of data (Controller Addendum). This agreement determines which data processing operations we or Facebook are responsible for when you visit our Facebook Fanpage. This agreement can be viewed at the following link:

https://www.facebook.com/legal/terms/page_controller_addendum

You can customise your advertising settings independently in your user account. Click on the following link and log in:
https://www.facebook.com/settings?tab=ads

Details can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/

XING

We have a profile on XING. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Details on their handling of your personal data can be found in the XING Privacy Policy:
https://privacy.xing.com/de/datenschutzerklaerung

LinkedIn

We have a LinkedIn profile. The provider is the LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn is certified under the EU-US Privacy Shield. LinkedIn uses advertising cookies.

If you want to disable LinkedIn advertising cookies, please use the following link:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

For details on how they handle your personal information, please refer to LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy

6. Analysis tools and advertising
 

Google Ads


The website operator uses Google Ads. Google Ads is an online promotional program of Google Ireland
Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.


Google Ads enables us to display ads in the Google search engine or on third-party websites, if the user
enters certain search terms into Google (keyword targeting). It is also possible to place targeted ads based
on the user data Google has in its possession (e.g. location data and interests; target group targeting). As the
website operator, we can analyze these data quantitatively, for instance by analyzing which search terms
resulted in the display of our ads and how many ads led to respective clicks.


The use of Google Ads is based on Art. 6 Sect. 1 lit. et seq. GDPR. The website operator has a legitimate
interest in marketing the operator’s services and products as effectively as possible.


owever, we have to point out that in this case you may not be able to use all of the functions of this website to their fullest extent. Moreover, you have the option prevent the recording of the data generated by the cookie and affiliated with your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Google Conversion Tracking

This website uses Google Conversion Tracking. The provider of this service is Google Ireland Limited
(“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.


With the assistance of Google Conversion Tracking we are in a position to recognize whether the user has
completed certain actions. For instance, we can analyze the how frequently which buttons on our website
have been clicked and which products are reviewed or purchased with particular frequency. The purpose of
this information is to compile conversion statistics. We learn how many users have clicked on our ads and
which actions they have completed. We do not receive any information that would allow us to personally
identify the users. Google as such uses cookies or comparable recognition technologies for identification
purposes.


We use Google Conversion Tracking on the basis of Art. 6 Sect. 1 lit. et seq. GDPR. The operator of the
website has a legitimate interest in the analysis of the user patterns with the aim of optimizing both, the
operator’s web presentation and advertising. If a respective declaration of consent was requested (e.g.
concerning the storage of cookies), processing shall occur exclusively on the basis of Art. 6 Sect. 1 lit. a
GDPR; the given consent may be revoked at any time.


For more information about Google Conversion Tracking, please review Google’s data protection policy at:
https://policies.google.com/privacy?hl=en

7. Plug-ins and Tools
 

Google Web Fonts


To ensure that fonts used on this website are uniform, this website uses so-called Web Fonts provided by Google. When you access a page on our website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.


To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access our website. The use of Google Web Fonts is based on our interest in presenting our online content in a uniform and appealing way. According to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest.


If your browser should not support Web Fonts, a standard font installed on your computer will be used.


For more information on Google Web Fonts, please follow this link:

https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.
 

Google Maps


Via an API, this website uses the mapping service Google Maps. The provider is Google Ireland Limited („Google“), Gordon House, Barrow Street, Dublin 4, Ireland.


To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website
has no control over the data transfer.


We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Art. 6 Sect. 1 lit. f GDPR.


For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.
 

Your Business Center in the Mosse Palais at Leipziger Platz

              Octavus Office & Service Berlin GmbH

              Leipziger Platz 15

              10117 Berlin

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Opening hours:

Monday til Friday:  8:30am - 6:00pm

Our clients: 24/7 access

Phone: +49 (0)30 2589-4000

Mail: info@octavus-office.de

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